Loudoun & Galston Agricultural Association Privacy Statement

At Loudoun & Galston Agricultural Association, we value your privacy and we are committed to protecting any personal data we may collect from you, in line with our obligations under the General Data Protection Regulations (GDPR) which came in to effect in May 2018.

What personal data do we collect?

• As members, we collect your name, address, telephone numbers and email address.
• As competitors, we collect your name, address, telephone number and email address. From time to time we also take photographs of competitors and livestock for official publicity purposes.
• As a judge, we collect your name and address and publish these details on our website and also in the show schedule.

How do we collect personal data?

We collect personal data:

• on membership forms
• on entry forms

How do we use personal data?

We use personal data to:

• maintain our membership
• keep members up to date with details of meetings, social events, show  information
• keep competitors up to date regarding show information

Who do we share personal data with?

• Your personal data will only be shared with other members for the purposes described above.
• The Secretary will either delete your details if you do not go ahead with your membership or, with your permission, transfer your details to our mailing list so that we can keep you informed.
• Members details and mailing lists are accessed only by the Committee members responsible for communication and publicity.

Press Releases are shared with the local press, Newmilns Show Facebook Page and Newmilns Show Website. Photographs and competitor names may be used in publicity material.

How do we store personal data?

• We keep membership data in the Newmilns Show outlook email account, which is password protected and is only accessed by the Secretary of the Show. The Secretary and Treasurer also keep membership data in a document which is password protected. A copy of the membership list may be sent to OSCR (The Office of the Scottish Charity Regulator) when requested by them. 
• Requests for corrections or deletions are carried out promptly.
• We ask members/competitors to update their details on an annual basis
• Photographs on the Newmilns Show Website and Facebook page are kept for archive purposes

What is the legal basis for storing this personal data?